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Entry Level Operations/Accounting Position

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Trading Company


Job Title: Operations /Entry Level Summary: Support Operations Manager as well as Traders by assisting in day to day operations. Responsibilities: Operations Review all Contracts prior to finalization to ensure the terms of the agreement are accurately represented. Coordinate all marine and land scheduling and operations with terminals, surveyors, suppliers, customers, tolling partners, and necessary freight providers, as well as any other parties involved. Proactively identify potential logistic problems prior to shipments, monitor them closely and make best efforts to avoid these problems throughout operations. Closely monitor all operations to ensure that all deliveries are executed in accordance with contractual obligations and make best efforts to minimize ancillary costs and demurrage. Manage and track product quality and inventory levels at multiple terminals and tolling facilities. Coordinate all product imports/exports with the Chartering Department, appropriate offices overseas, ship agents and/or vessel owners, as well as with U.S. Customs Brokers. Coordinate with and update the necessary departments internally to assure that all customer credit requirements are met prior to shipments, payments are made per the contractual terms agreed to, and all state and/or federal tax requirements are adhered to. Data entry Enter logistic details of concluded marine and land movements for purchase, sale, inventory, and tolling transactions on a daily basis into spreadsheets as well as into the Transaction Lifecycle Management program. Administrative Duties Review and process primary invoices as well as invoices for ancillary costs related to operations. Record Maintenance Organize and maintain all correspondence and pertinent documentation for each transaction as a hard copy contract file folder as well as electronically in the Outlook Operation Filing System to ensure all Departments can easily access all necessary information. Other As directed, provide assistance obtaining cost estimates for freight for marine and land movements and maintain records of these estimates as well as provide assistance to other departments with various tasks regarding movements. Must be detail oriented, have strong organizational and time management skills, as well as be proficient in Microsoft Excel and Outlook.

Biodiesel Plant
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